Administration Assistant

Job No: DPW180

Location: Fremantle

Employment Status: Full-time

No. of Vacancies: 1

Closing Date: 29 Oct 2021 AWST

About the business

DP World Australia is the country’s leading container terminal operator. We have a dedicated and professional team of 1800 people who operate our container terminals in Sydney, Melbourne, Brisbane and Fremantle. Our customer-centric approach drives us to constantly invest in our employees, terminal infrastructure, and facilities to provide superior quality services to our valued customers.

DP World Australia is part of the DP World global group of companies, which ranks as one of the largest stevedoring businesses globally with 53,220 employees from 131 different nationalities, across 128 Business Units in 60 different countries.

To find out more about DP World Australia, visit our website www.dpworldaustralia.com.auTo find out more about DP World Australia, visit our website www.dpworldaustralia.com.au

Fremantle Terminal

DP World Fremantle is located in the principal port of Western Australia, at the mouth of the Swan River. A key link in the Western Australian economy, DP World Fremantle provides access to the growing cities and mining communities of Western Australia. The Fremantle Terminal is a dynamic 7-day, 24-hour operation that offers variety and represents an outstanding opportunity to grow as a professional in Australia’s Logistics and Supply Chain Industry.

About the role

This is a full-time role reporting to the Engineering Manager, this role is responsible for high level of clerical administrative support primarily to the engineering department and to the general terminal staff.

Key accountabilities

Your main duties will include:

• Data entry and maintenance of CMMS
• Record keeping and production of reports in Stores & Engineering department
• Organise maintenance safety and training courses
• Generation of purchase orders
• Setting up of new Vendors
• Matching delivery dockets and invoices to copy of purchase orders
• Ordering of office stationery and other items for the office and general IT
• Assist collating data update of stock takes of complete store
• Assisting Maintenance supervisor with admin duties
• Assisting with any general terminal administration tasks as directed
• Contribute to reports as required including maintenance compliance report for Global.
• Provide Finance Manager with accurate accounts information as requested

Experience, skills and qualifications

We are looking for someone with strong administrative skills who has the ability to pick up new systems and processes quickly. You will have strong problem-solving skills and demonstrate a positive can-do attitude. Along with the above, you will also be:

• A team player with experience in working within a diverse team of people
• Familiarity with CMMS Systems (Maximo or Oracle preferred but not essential), Work Orders, Asset database, Stores & Purchasing modules
• Data Entry & PC Skills (Including excel) to intermediate level
• Knowledge of accounts, purchasing, receiving, invoice processing
• High attention to detail
• Sound written & verbal communication skills

 It is essential that the successful applicant has the ability to gain a Maritime Security Clearance

Remuneration and benefits

We are committed to the development of our people and invest in ongoing training to improve performance, provide career development opportunities and offer competitive salaries.

Supporting equality

At DP World, we value and respect the different perspectives and experiences our people bring to work each day. We aim to increase the diversity of our workforce encouraging applications from females, Aboriginal and Torres Strait Islanders – leading to a range of different thinking, perspectives and ideas that create the innovation we need to drive better business results.

Application details

Applications should be received no later than Friday 8th October 2021 1700 AWST (NB: shortlisting may occur prior to this date.)