Administration Assistant

Job No: DPW106

Location: Fremantle

Employment Status: Part-time

No. of Vacancies: 1

Closing Date: 1 Mar 2021 AWST

About the business

DP World Australia is the country’s leading container terminal operator. We have a dedicated and professional team of 1800 people who operate our container terminals in Sydney, Melbourne, Brisbane and Fremantle. Our customer-centric approach drives us to constantly invest in our employees, terminal infrastructure, and facilities to provide superior quality services to our valued customers.

DP World Australia is part of the DP World global group of companies, which ranks as one of the largest stevedoring businesses globally with 53,220 employees from 131 different nationalities, across 128 Business Units in 60 different countries.

To find out more about DP World Australia, visit our website www.dpworldaustralia.com.au

Fremantle Terminal

DP World Fremantle is located in the principal port of Western Australia, at the mouth of the Swan River. A key link in the Western Australian economy, DP World Fremantle provides access to the growing cities and mining communities of Western Australia. The Fremantle Terminal is a dynamic 7-day, 24-hour operation that offers variety and represents an outstanding opportunity to grow as a professional in Australia’s Logistics and Supply Chain Industry.

About the role

This is a part-time role to provide a high level of clerical and administrative support primarily to the engineering department and to the general terminal staff.

Key accountabilities

• Record keeping and production of reports in Stores & Engineering department
• Organise maintenance safety and training courses
• Data entry and maintenance of CMMS (Maximo)
• Generation of purchase orders as required by the business
• Matching delivery dockets and invoices to copy of purchase orders
• Ordering of office stationery and other items for the office and general IT
• Data update of stock takes of complete store
• Compile & coordinate key performance indicators weekly/monthly
• Assisting Maintenance supervisor with admin duties
• Assisting with any general terminal administration tasks as directed
• Contribute to reports as required including completion of daily / weekly revenue calculation spreadsheets and monthly reporting, including maintenance compliance report for Global.
• Provide Finance Manager with accurate accounts information as requested

Experience, skills and qualifications

• A team player with experience in working within a diverse team of people
• Familiarity with maintenance workshop systems and equipment
• Familiarity with CMMS Systems (Maximo preferred but not essential), Work Orders, Asset database, Stores & Purchasing modules would be ideal
• Minimum 12 months experience in Transport and Logistics industry
• Data Entry & PC Skills (Including excel) to intermediate level
• High attention to detail
• Knowledge of accounting, purchasing, receiving, invoice processing, maintenance, auditing & stock control functions
• Ability to acquire skills required to provide support to Stores & Purchasing Officer
• Sound written & verbal communication skills

Remuneration and benefits

We are committed to the development of our people and invest in ongoing training to improve performance, provide career development opportunities and offer competitive salaries.

Supporting equality

At DP World, we value and respect the different perspectives and experiences our people bring to work each day. We aim to increase the diversity of our workforce – leading to a range of different thinking, perspectives and ideas that create the innovation we need to drive better business results. We aim to have a work environment where everyone feels included and everyone can realise their full potential.

Application details

Applications should be received by Friday 11 December 2020